Get Invoice Approval Form

Filling out the Invoice Approval Form online is an essential process for ensuring proper invoicing and accounting practices. This guide will walk you through the necessary steps to complete the form accurately and efficiently.

Follow the steps to successfully complete the Invoice Approval Form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Verify that the document is indeed an invoice, ensuring it is not a packing slip, work order, statement, or email addressed to PSU.
3. Confirm the invoice information matches in banner. Check the invoice amount, invoice number, invoice date, and remit address. If any discrepancies exist, provide a brief explanation in the form.
4. If applicable, add any discount codes and assume net30(03) unless stated otherwise.
5. For credit memos, ensure they are coded with 'Y' and marked as 'immediately payable'. Confirm the original invoice was processed previously and is referenced in FOATEXT.
6. If special handling is needed, ensure the grouping code is '1' instead of 'M'. If '1' is selected, complete and send the Special Handling Form to CAS.
7. Verify the accounting information. Double-check if the index code and funding are correct, and ensure the appropriate account code for the product or service is used.
8. Include necessary text on all fixed asset purchases, detailing all inventory information as required.
9. Ensure the commodity section clearly describes the product or service purchased. If it does not, include additional FOATEXT to elaborate.
10. If a contract is applicable, be sure to list the contract number in the text and ensure it is fully executed.
11. Check that the transaction date is backdated for month-end or year-end, as required.
12. If there is a purchase order or general encumbrance, verify that the invoice is linked as a regular pay invoice. If it is a final payment, ensure the 'final payment flag' is set to 'yes'.
13. After completing all sections, save your changes, download, print, or share the form as needed.

Complete your Invoice Approval Form online today to ensure a smooth invoicing process.