Get Sample Proxy Letter

Filling out a proxy letter can be an important task for shareholders who wish to delegate their voting rights at a general meeting. This guide provides clear, step-by-step instructions on filling out the Sample Proxy Letter online, ensuring you can complete this process smoothly.

Follow the steps to successfully complete your Sample Proxy Letter.

1. Click ‘Get Form’ button to obtain the Sample Proxy Letter and open it in your preferred editing tool.
2. Enter the date at the top of the letter. This should reflect the current date or the date you choose to submit the letter.
3. Fill in your name or the corporate name in the designated space. Ensure that the name is accurate and matches your shareholder record.
4. Provide your address or registered office in the appropriate field. This should be your official address as listed in the company records.
5. Input your postal code to ensure complete address information is provided.
6. Enter your tax or company registry number in the designated field. This number is essential for identification purposes.
7. State the name of the individual who will represent you at the General Meeting. Ensure this individual is someone you trust to act in your best interests.
8. Provide the domicile address of your chosen representative so that they can be accurately identified.
9. If necessary, fill in the name and domicile of an alternative representative in case the first is unable to attend.
10. Review the letter carefully to ensure all information is accurately filled out. A clear proxy letter is crucial for representation.
11. Finalize the proxy letter by signing it. If you are a legal representative, ensure your signature is duly noted.
12. Save your changes. You may then download, print, or share the completed form as needed to submit it to the Chairman of the Board before the specified deadline.

Complete your Sample Proxy Letter online today to ensure your voice is represented at the next General Meeting.