Get Short Term Visitors Claim Form - Administration Monash University - Adm Monash Edu

Completing the Short Term Visitors Claim Form is essential for requesting reimbursement for eligible expenses incurred by visitors to Monash University. This guide offers a comprehensive walkthrough of each section of the form, ensuring you understand how to fill it out correctly online.

Follow the steps to fill out the form seamlessly.

1. Press the ‘Get Form’ button to obtain the form and open it in your chosen editor.
2. Fill out Section 1 – Details of Visit. Enter the visit start date, visit end date, total number of visit days, supervisor name, and supervisor phone as required by the inviting department.
3. Complete Section 2 – Visitor Details. This section requires both the inviting department and the visitor to input the title, family name, given names, and residential/mailing addresses in Australia and their country of origin, including the relevant country and postcode. Also, provide a contact number with the country code and email address.
4. In Section 3 – Visitor Reimbursement Claim Details, list the approved reimbursement information. Enter the claimed amounts in AUD for each expense type, including accommodation, travel, and food/incidentals. Be sure to specify account assignment information as well.
5. Select your preferred payment method in Section 4. Choose either to receive payment by cheque or to have it deposited into your bank account. If opting for a bank transfer, proceed to Section 5.
6. Complete Section 5 – Visitor Banking Details for Reimbursements. Here, provide full banking information, including the name of the bank, address, account holder name, Australian bank account number, BSB, as well as international bank account details if applicable.
7. In Section 6 – Declaration by Visitor, read the declaration statements and print your name, sign, and provide the date of signature.
8. Fill out Section 7 – Authorisation of Sponsoring Organizational Unit. This requires both the supervisor's signature and the delegated officer's signature, along with the date of their respective signatures.
9. Finally, review the completed form for accuracy. Once verified, save your changes, and make sure all supporting documentation is attached before forwarding the form for processing.

Begin your document submission by filling out the form online today.