Get Remote Hire Notary Form For Completion Of I-9

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public. When acting as an authorized representative, the notary public should not provide a notary seal on Form I-9. ...

All employers must complete and retain Form I-9, Employment Eligibility Verification, for every person they hire for employment after Nov. 6, 1986, in the U.S. as long as the person works for pay or other type of payment.

Texas law does not authorize notaries public to certify an I-9 Form, and the Form itself does not contain a notarial certificate. Therefore, notaries should not notarize an I-9 Form.

An authorized representative or authorized agent can technically be anyone. You can borrow an HR rep from a company near your remote hire, use an attorney or even a librarian. U.S. Citizenship and Immigration Services (USCIS) does not require these authorized agents to have any specific qualifications.

Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay). For example, if your employee began work for pay on Monday, you must complete Section 2 by Thursday of that week.

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One change to the new version of I-9 clarifies in the instructions that an employer's authorized representative can be "any person you designate to complete and sign Form I-9 on your behalf." Under the circumstances raised by COVID-19, DHS will consider "any person" even to include a family member or household member.

You must complete Form I-9 each time you hire any person to perform labor or services in the United States in return for wages or other remuneration. Remuneration is anything of value given in exchange for labor or services, including food and lodging.

USCIS offers a Form I-9 that can be completed on a computer but does not have full electronic capabilities.

All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. Both employees and employers (or authorized representatives of the employer) must complete the form.