Get Special Events Guide New - The School District Of Palm Beach County - Palmbeachschools

Filling out the Special Events Guide form is an essential process for organizing events within the School District of Palm Beach County. This guide provides a step-by-step approach to ensure that users can successfully complete the form online while adhering to the necessary regulations and requirements.

Follow the steps to fill out the Special Events Guide online.

1. Click the ‘Get Form’ button to access the Special Events Guide form and open it in your preferred editing interface.
2. Begin by reviewing the general information section of the guide, which outlines the rules governing special events on school campuses, including fundraising activities and community use of school facilities.
3. Fill in the required details about the event, including the name of the event, the organization responsible, and the proposed date and location.
4. Refer to the Red Light, Yellow Light, and Green Light activity guidelines provided in the document to determine if your event complies with school board policies. Disallowed activities should be avoided.
5. If your event falls under the Yellow Light category, ensure you complete the Special Event Questionnaire (PBSD 2498) to assess any additional risks and insurance needs for the event.
6. Obtain a Certificate of Insurance and ensure all vendors sign the Hold Harmless Agreement (PBSD 2496) if applicable. This is crucial for protecting school district interests.
7. Double-check all entered information for accuracy and completeness before proceeding to the submission phase.
8. Once complete, you can save your changes, download the form for your records, print a hard copy for submission, or share it with other stakeholders involved in the event.

Start filling out your Special Events Guide online today to ensure a successful event!