Get Substitute Form W-9 Vendor Registration Form North ... - Connect Ncdot

Filling out the Substitute Form W-9 Vendor Registration Form is essential for vendors wishing to conduct business with the North Carolina Department of Transportation. This guide will provide a clear, step-by-step approach to accurately complete and submit this form online.

Follow the steps to successfully complete the Substitute Form W-9.

1. Click ‘Get Form’ button to obtain the form and open it in an online editor.
2. In the first field, enter your legal name as it appears on your Social Security card if you are an individual or sole proprietor. If you are registering as a corporation or partnership, provide the legal business name.
3. Fill in your mailing address, including street or P.O. Box, city, state, and ZIP code.
4. If applicable, you may also provide your 'Doing Business As' (DBA) or trade name in the designated field.
5. Indicate your business designation by selecting the appropriate classification such as individual, sole proprietor, corporation, partnership, estate/trust, state or local government, or other.
6. Enter your Taxpayer Identification Number (TIN) by either providing your Social Security Number or your Employer Identification Number based on the type of business you are registering.
7. If payments are to be sent to an address different from the mailing address, complete the additional remit-to address section.
8. Participation in the voluntary demographic section is encouraged but not mandatory. Circle your firm's ethnicity and gender if you choose to provide this information.
9. In the IRS certification section, read the statements carefully, then print or type your name, title, sign the form, and include the date.
10. Once all information is complete and accurate, save your changes, download, print, or share the form as necessary. Ensure your completed form is submitted promptly to avoid payment delays.

Complete your Substitute Form W-9 Vendor Registration online to streamline your vendor registration process.