Get Special Event Activity Proposal - Private Property Form - Vancouver

Filling out the Special Event Activity Proposal - Private Property Form is essential for hosting events in Vancouver on private property. This guide aims to provide clear, step-by-step instructions to assist you in completing the form accurately and efficiently online.

Follow the steps to fill out the Special Event Activity Proposal form effectively.

1. Click ‘Get Form’ button to obtain the form and open it in your preferred editor.
2. Begin by filling out the client information section. Include the application date, facility/property name, charitable status if applicable, organization name, contact name, owner name, and their respective addresses and phone numbers.
3. In the schedule information section, enter the contracted dates, specifying the start and end dates for the fit-out, event/activities, and move-out phases.
4. For the event description, select the event category by marking one option: ticketed public event, free public event, or private event.
5. Describe the activities you plan to conduct during each phase—fit-out, event/activities, and move-out—as prompted in the designated fields.
6. Provide details regarding liquor service and licensing. Indicate whether the facility has a liquor license, if liquor will be served free or sold, and if minors will be allowed where alcohol is served.
7. Outline your food service plans, including planned dates, hours of service, and the menu type.
8. Detail any security plans for your activity, noting if a security firm is contracted and any attendee screening measures.
9. Indicate expected attendance figures and answer questions regarding amplified speech, music, and retail sales.
10. Specify parking plans, selecting from private lot, public lot, or city streets.
11. Document any impacts to the public domain, such as proposed street or sidewalk usage.
12. Finally, review the items required after the City of Vancouver’s review, and note any necessary approvals.
13. Once all sections are completed, save changes to your form. You can also download, print, or share the completed proposal as needed.

Start filling out your Special Event Activity Proposal online today!