Get Travel Application Form - Foreign Countries

Filling out the Travel Application Form for foreign countries can be straightforward if you follow the provided guidelines. This guide will walk you through each section of the form, ensuring you provide all necessary information accurately.

Follow the steps to complete the travel application form online.

1. Click the ‘Get Form’ button to retrieve the travel application form and open it for editing.
2. In the 'Institute' section, enter the name of your institute along with the 'Group' associated with your travel. Make sure this information is accurate as it identifies the affiliation for the application.
3. Fill in the 'Cost centre(s)' section with any relevant cost centre details for budgeting purposes related to your travel.
4. Provide your personal details in the 'Applicant' section. Enter your surname, first name(s), home address, and work telephone number. This information is vital for tracking and communication.
5. Moving to the 'Details of journey' section, specify your business destination and the purpose of your journey. Be clear and concise on why you are traveling.
6. Indicate whether you will have your own accommodation at the destination and note the estimated total cost of your trip.
7. Answer whether the business trip will be combined with private travel or a holiday. If yes, provide the relevant details regarding the holiday dates and destinations.
8. Fill in the journey timeline by entering the start date and time of your journey, start and end dates/times of your business activities, and your expected return journey details.
9. Choose your mode of transport by marking the appropriate options. Be specific about any special requirements, such as traveling with heavy luggage or in the case of any disabilities.
10. If you are requesting an advance payment, fill in the bank details and the amount required. Include any comments as necessary.
11. If applicable, indicate whether you will arrange your own bookings for travel tickets or other expenses.
12. Fill in the confirmation receipts and necessary details for reimbursement if any are expected from third parties.
13. Review all the information you provided, ensuring there are no errors or incomplete sections before finalizing the application.
14. At the end of the form, ensure to sign and date it as the applicant. If necessary, obtain required approvals from relevant parties, including your group leader and divisional head.
15. Once everything is filled out correctly, you can save the changes, download the form, print it, or share it as required.

Complete your travel application form online today to ensure a smooth process for your upcoming trip.