Get Purchase Order Cancel / Change Form (pdf) - Springisd

The Purchase Order Cancel / Change Form is an essential document for requesting modifications or cancellations of purchase orders. This guide provides a step-by-step approach to filling out the form accurately to ensure your requests are processed smoothly.

Follow the steps to complete the form correctly.

1. Press the ‘Get Form’ button to access the Purchase Order Cancel / Change Form and open it in the designated editor.
2. In the 'Requested by' section, input your name, the school or department name, and the date. Ensure this information is accurate as it identifies the request's origin.
3. Enter the Purchase Order (PO) number and the related R# in the required fields. This identification is crucial for the processing of your request.
4. Specify the vendor name in the appropriate blank. This indicates which vendor the purchase order is associated with.
5. Choose either 'Change' or 'Cancel' by circling your selection. This clarifies your intention regarding the purchase order.
6. In the section that follows, complete the 'New PO Total' field with the revised total after any adjustments are made. This helps in tracking the financial aspect of the order.
7. For each item number listed, indicate the type of change (Add or Delete) and fill in the respective quantity, unit price, and item total. Repeat this for all items requiring modifications.
8. If applicable, update the budget code in the designated field. This is especially important when adding new line items to ensure proper allocation of funds.
9. Provide the new vendor details if there is a vendor change. Include the name, address, and vendor number for accurate processing.
10. State the reason for the requested changes in the 'Reason' field. Clear explanations will facilitate better understanding and processing of your request.
11. Finally, fill in your name in the 'Change Made By' field and the date the changes were made on the computer to finalize the document.
12. Once all sections of the form are filled out, save your changes, download a copy for your records, print it if needed, or share it as required.

Start filling out your Purchase Order Cancel / Change Form online today!