Get Encumbrance Request Form - Sub-board I, Inc.

Filling out the Encumbrance Request Form - Sub-Board I, Inc. is an essential process to ensure proper administrative approval for purchases. This guide provides a clear, step-by-step approach to completing the form online, making the process efficient and straightforward.

Follow the steps to successfully complete the form.

1. Click the ‘Get Form’ button to obtain the Encumbrance Request Form and open it in your PDF editor.
2. Begin by typing or clearly printing the 'Vendor Name' in the designated field. Ensure the name matches the official name of the vendor for accurate processing.
3. In the 'P.O. No.' section, leave this blank for now; it will be filled in later after the purchase order is approved.
4. Fill in the 'Vendor Address,' providing the complete address where the vendor is located, including city, state, and zip code.
5. Complete the 'Appropriation Account Number' and 'Department' sections by entering the relevant numbers and names to classify the expense correctly.
6. Provide a comprehensive description of the purchase in the 'Complete Description of Purchase' section. Include pertinent details such as what you are buying, where it will be purchased, when the purchase will take place, and the rationale for this expense.
7. Enter the 'Total Amount' for the purchase, specifying the exact financial figure required.
8. Indicate who is requesting the service or goods by filling out the 'Requested By' section with your name and the date of submission.
9. After completing the form, review all entered information for accuracy. Once confirmed, save your changes.
10. Depending on your needs, you may download, print, or share the completed form via email to ensure it reaches the appropriate administrative departments.

Take the next step in your purchasing process by completing the Encumbrance Request Form online today.