Get Advance Settlement Form For Conference /workshop Symposium ... - Iiti Ac

This guide provides clear and comprehensive instructions on how to complete the Advance Settlement Form for Conference/Workshop Symposium at Iiti Ac online. By following these steps, users can ensure that all necessary information is accurately filled out to facilitate the processing of their advance settlement.

Follow the steps to fill out the form correctly.

1. Press the ‘Get Form’ button to access the form and open it in your preferred editor.
2. In the first section, enter the name of the conference, workshop, symposium, CEP, consultancy, or sponsored project. This information is crucial for identifying the context of the advance.
3. Provide the name of the organizing secretary, coordinator, convener, principal investigator, or faculty in charge. Ensure the name is spelled correctly for accurate record-keeping.
4. Fill in the name of the officer who is drawing the advance. This should also be carefully checked for accuracy.
5. Detailed entries for the purpose of advance drawn should be made. Specify if it relates to registration kits, travel expenses for guest speakers, accommodation, food, local travel, consumables, publicity, and any other specified miscellaneous costs.
6. Attach documentation, summarizing bills or invoices related to the advance. Record each invoice number, vendor name, date, and amount. Ensure all attached documents are clear and legible.
7. Calculate and record the total expenditure, total amount of the advance, and the balance amount receivable or payable, indicating the name of the concerned person.
8. Read and agree to the declaration by the employee, certifying the proper use of the advance. Provide a signature to confirm the statement.
9. Lastly, obtain the required signatures from the organizing secretary, coordinator, or any other relevant competent authority who has the financial power for bill adjustments.
10. Review all filled sections for accuracy and completeness, then proceed to save the form, download it, or share it as needed.

Complete your Advance Settlement Form online today for a smooth and efficient settlement process.