Get Local Government Public Records Destruction Log - Sos Wa

Filling out the Local Government Public Records Destruction Log - Sos Wa is an essential process for ensuring compliance with retention regulations. This guide provides clear, step-by-step instructions to help you accurately complete the log online.

Follow the steps to successfully complete your log online.

1. To begin, locate the 'Get Form' button to access the Local Government Public Records Destruction Log. Press the button to retrieve the form and open it in your preferred editor.
2. In the first section, fill in the 'Legal Disposition Authority' field. This should align with the Records Retention Schedule applicable to your agency.
3. Next, enter the 'Records Series Title' and 'Records Series DAN.' These identifiers are crucial for tracking the specific records being destroyed.
4. For the 'Records Retention Schedule' field, document the specific schedule your records adhere to, ensuring that it reflects accurate compliance.
5. In the 'Minimum Retention Period' section, indicate the minimum period that these records must be retained before destruction.
6. Detail the 'Agency Records Description' by listing box or item numbers, volume, and any additional identifiers relevant to the records.
7. Fill in the 'Dates Covered' to specify the time frame for the records included in this log.
8. Confirm the 'Date Minimum Retention Met' by entering the date on which the records met their required retention period.
9. Document the 'Method(s) of Destruction' used for the records. Choose from methods such as electronic deletion, shredding, or secure recycling, and describe if necessary.
10. At the end of the form, the responsible employee must sign and print their name. Additionally, the Records Manager must approve this request with their signature before any records can be destroyed.
11. Once the destruction is complete, the person or people responsible for the destruction must also sign the log, noting the date and any vendor details if applicable.
12. After filling out all sections, review the log for accuracy. You can now save your changes, download, print, or share the completed form as needed.

Start completing your Local Government Public Records Destruction Log online today to ensure compliance and accountability.