Get Apex Post Event Report Form

Completing the Apex Post Event Report Form is essential for documenting the details and outcomes of an event. This guide provides clear, step-by-step instructions to help users navigate each section of the form effectively.

Follow the steps to fill out the form successfully.

1. Click ‘Get Form’ button to obtain the form and open it for editing.
2. Begin with Section I: Event Information. Fill in the required fields including the event name, organizer, location, and dates. Be sure to specify the type and frequency of the event from the dropdown options.
3. Move to Section II: Contact Information. Identify the event contact type and role, then complete the name, job title, and contact details of the person responsible for the report.
4. Proceed to Section III: Hotel Room Information if applicable. Specify the number of hotels used, total rooms on peak night, and the housing service provider. Provide any relevant comments.
5. Continue to Section IV: Room Block Information. Detail the hotel name, occupancy, contracted dates, and any comments regarding room blocks.
6. In Section V: Food & Beverage Information, indicate whether food and beverage functions were included. Record attendance numbers and the type of F&B functions provided.
7. For Section VI: Function Space Information, note if function space was required, attendance at the largest function, and any extensive AV requirements. Complete the details about room setups and utilities.
8. If exhibit space was used, fill out Section VII: Exhibit Space Information detailing the number of exhibits, facility type, and utilities required.
9. In Section VIII: Future Event Dates Information, confirm any future dates and the next location of the event.
10. Complete Section IX: Report Distribution Tracking by documenting the completion date, the name of the person who filled it out, and distribution details.
11. Finally, review all sections for accuracy and completeness. Once finished, save your changes, and choose to download, print, or share the form as needed.

Start filling out the Apex Post Event Report Form online today and ensure your event is documented accurately.