Get Library Travel Reimbursement Form - Staff Intranet - Ucla

Completing the Library Travel Reimbursement Form is essential for securing reimbursement for travel expenses incurred during official university business. This guide provides a comprehensive walkthrough of the form's components to help you navigate the process with ease.

Follow the steps to efficiently complete the form for reimbursement.

1. Press the ‘Get Form’ button to acquire the Library Travel Reimbursement Form and open it in the designated editor.
2. Fill in your personal details, including 'Name,' 'Address,' 'E-mail Address,' and 'Phone Ext.' Ensure all information is accurate to avoid delays in processing.
3. Indicate your travel details, including 'Departure City,' 'Destination City/State/Country,' and the 'Date/Time Left Home' and 'Date/Time Returned Home.'
4. Record the 'Date form turned in' and 'Account # to Charge.' If there is more than one account number, complete the 100-1E form if it is not already on file.
5. Enter your 'Employee ID' and the name of the person who authorized the trip under 'Trip Authorized By.'
6. Provide details on direct library billing, including your airline, currency used (if not US Dollars), and the daily breakdown of expenses. Fill in each meal and incidental section for clarity.
7. Complete the hotel expenses, including 'Hotel Room per Day,' 'Hotel Tax per Day,' and any additional charges like 'Internet.'
8. Calculate and document any mileage, parking, shuttle, taxi, or other transportation costs. Ensure to round mileage to the nearest whole mile.
9. Total your reimbursement request in the provided section, ensuring all entries are accurate.
10. After completing the form, review all entries for completeness and accuracy. You can then save changes, download the form, print a copy for your records, or share it according to your needs.

Complete your Library Travel Reimbursement Form online today to ensure your expenses are reimbursed promptly.