Get Emergency Purchase Justification

Filling out the Emergency Purchase Justification form is essential for documenting urgent procurement needs. This guide provides a clear and structured approach to completing the form online, ensuring compliance and efficiency in your submissions.

Follow the steps to successfully complete the Emergency Purchase Justification form.

1. Click ‘Get Form’ button to access the Emergency Purchase Justification document in your preferred online editor.
2. Begin by providing a description of the goods and/or services requested in response to the emergency. Be specific about what is needed to address the urgent situation.
3. Indicate the total amount for the emergency procurement, ensuring that the figure reflects the expected costs associated with the purchase.
4. In the justification section, detail the basis for the emergency determination and explain why no other vendor is suitable. Provide as much context as necessary for clarity.
5. Describe the dangerous or wasteful situation that necessitates the immediate procurement of goods or services. Clearly articulate why the issue needs urgent attention.
6. Explain the sudden occurrence that led to this emergency procurement request, including any relevant timing details that highlight the urgency.
7. Articulate why the College was unable to control or lessen the situation prior to the sudden emergence of the issue, providing any background information that could support this explanation.
8. Outline the minimum goods or services and the time schedule required to rectify the situation effectively.
9. Summarize any efforts made to secure competition for the required goods or services. It may be helpful to attach any relevant bids or quotes.
10. If applicable, explain the basis for selecting a vendor other than the lowest bidder. Provide clear reasoning to justify this decision.
11. Complete the form by signing, entering your printed name, and including your contact phone number and the date of submission.
12. Finally, save changes to your document, and choose to download, print, or share the completed Emergency Purchase Justification form as needed.

Complete your Emergency Purchase Justification online today to ensure timely processing of your urgent procurement needs.