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Essential Fax Cover Letter Elements are: Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

As the very least you should have: From: (your name). Fax: (your fax number). Phone: (your phone number). To: (the company or person who is receiving the fax message). Attn: (the specific person who needs to get the fax). Fax: (their fax number). Phone: (their phone number).

IMPORTANT WARNING: This facsimile is a confidential communication and is transmitted for the exclusive use of the person or entity to which it is addressed. If you are not the intended recipient you are hereby notified that any disclosure, copying or distribution of this information is STRICTLY prohibited.

A fax cover sheet typically has basic contact information: who the fax is going to, who the fax is from, the subject matter, how many pages are included, company name (address is optional), a phone number, and a check box to mark whether it's urgent or needs a reply.

Do You Put a 1 Before a Fax Number? Faxes use the same network as voice calls. That means you may not need to add a 1 before the fax number when sending a fax to a recipient within your area code. However, if you send a fax long distance, you'll likely need to add the 1 before the area code prefix.

Sending a Fax Place your document into the feeder tray — you can add multiple pages. ... Dial the fax number you want to send your document to. Press Send or Fax — usually a large round button differently colored from the others. ... Wait for a confirmation page to print out. Remove your papers from the outlet tray.

DISCLAIMER: The information contained in this facsimile message is intended for the sole confidential use of the designated recipients and may contain confidential information. If you have received this information in error, any review, dissemination, distribution or copying of this information is strictly prohibited.

An example of a fax disclaimer statement: If you are not the intended recipient, please be advised that any disclosure, copying, distribution, or use of the contents of this information is strictly prohibited, and that any misdirected or improperly received information must be returned to this company immediately.

An Example of a HIPAA Fax Disclaimer This transmission is intended for the exclusive use of the individual or entity to whom it is addressed and may contain information that is proprietary, privileged, confidential, and/or exempt from disclosure under applicable law.