Get Certificate Of Records Destruction - Virginia Military Institute - Vmi

The Certificate Of Records Destruction is an important document used to formally authorize the destruction of public records in compliance with the Virginia Public Records Act. This guide provides clear, step-by-step instructions for completing the form online, ensuring you can navigate the process with ease.

Follow the steps to complete your Certificate Of Records Destruction online.

1. Click the ‘Get Form’ button to access the Certificate Of Records Destruction form. This action will allow you to open the document in your preferred online editing tool.
2. Begin filling out the form by entering the agency, locality, or regional entity in the corresponding field. Make sure this information is accurate as it identifies the organization submitting the records for destruction.
3. In the next section, specify the division, department, or section responsible for managing the records. This detail helps in categorizing the records appropriately.
4. Provide the complete address including street, city, state, and zip code in the designated field to ensure accurate identification of the organization's location.
5. Enter the telephone number and extension in the specified field, ensuring that the contact information is current and correct for any follow-up inquiries.
6. Fill in the 'Person Completing Form' field with the name of the individual responsible for submitting the form. This section is important for accountability.
7. Input the email address of the person completing the form to facilitate communication regarding the records destruction process.
8. Detail the records to be destroyed by completing the following fields: the schedule and records series number, records series title, date range (month/year), location, volume, and destruction method. Each field must be filled out accurately to comply with record-keeping requirements.
9. Obtain the necessary approvals for destruction by having the designated approving official type their name and provide their signature and date in the respective fields.
10. Have the designated records officer type their name and provide their signature and date, confirming the authorization of the records destruction.
11. Lastly, the record destruction must be affirmed by the individual responsible. This person should sign and date the form in the designated area.
12. After completing all sections of the form, review the document for accuracy, then save your changes. You can choose to download a copy, print the form, or share it as needed. Ensure that the final submission includes original signatures where required.

Take the next step towards managing your documents effectively by completing the Certificate Of Records Destruction online.