Get Catering Request Form

Completing the Catering Request Form online is a straightforward process that ensures your food service needs are met for your upcoming event. This guide will provide you with clear instructions on how to accurately fill out each section of the form.

Follow the steps to successfully fill out your Catering Request Form online.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Provide your name in the 'Name of Individual' field to identify the person requesting the catering services.
3. Enter your contact information in the 'Phone #' field to ensure you can be reached for any questions or confirmations.
4. Fill in the 'Name of organization / department' section to indicate who is responsible for the catering request.
5. Specify the 'Name of Event' to clarify the occasion for which the food service is being requested.
6. In the 'FOOD SERVICE REQUESTED' section, list each food item on a separate line to provide a clear order.
7. Input the 'Date' when the food service is needed, ensuring it is no less than seven days before the event.
8. Fill in the 'Time Needed' to specify when the food should be ready for service.
9. Complete the 'Time Vacated' field to indicate when the space will be cleared post-event.
10. Indicate the 'Number to be served' so that proper quantities can be prepared.
11. In the 'Price quoted' section, list any quoted costs for the food service, being sure to calculate the additional 7% sales tax and 2% restaurant tax in accordance with your total.
12. Identify the 'Facility/room' which has been reserved for use, as coordinated through the Conference and Scheduling office.
13. If you have special needs, note them in the 'Special needs:' section to ensure all requests are accommodated.
14. Clarify if the food service charges will be billed to a departmental budget or student activities account by answering 'YES' or 'NO'.
15. If you answered 'YES', provide the account number in the relevant field for billing purposes.
16. Obtain the necessary signatures in the 'Authorization' section, ensuring that they are collected from either the Dean, Department Chair, Activity Sponsor, or President’s Cabinet Member.
17. If you answered 'NO' to the previous billing question, fill out the 'Name', 'Phone #', 'Title/Organization', and 'Address' of the person or group to be billed.
18. Finally, check the details in the 'Billing Information' section to ensure accuracy, including 'Date', 'Quantity', 'Rate', and 'Amount' before submitting the form.
19. Once all fields are completed, save your changes, download, print, or share the Catering Request Form as needed.

Complete your Catering Request Form online today to ensure your event is a success!