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Get Records Inventory Worksheet - State Of California - Csus
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How to fill out the RECORDS INVENTORY WORKSHEET - State Of California - Csus online
This guide provides users with a step-by-step approach to filling out the Records Inventory Worksheet for the State of California, designed to ensure accurate documentation of records. Completing this form online will streamline your records management process and enhance organizational efficiency.
Follow the steps to accurately complete the worksheet online.
- Press the ‘Get Form’ button to obtain the form and open it in the editor.
- In the 'Department' section, enter the name of your department. This identifies the unit responsible for the records listed.
- In the 'Division/Section' field, provide the specific division or section within your department that handles the records.
- Fill in the 'Room Number' where the records are stored, ensuring easy accessibility.
- Enter the name of the person responsible for the records in the designated field.
- Provide the address where the records are physically located.
- Include the telephone number of the person responsible for quick reference.
- In the 'Records Series' field, type the title or sub-title of the record series you are documenting.
- Describe the records in detail without using acronyms to ensure clarity.
- For the 'File Location', create a map of the office layout containing the records, indicating cabinets and drawers, and enter the corresponding designations.
- Select the appropriate 'Media Type' that corresponds to the format of the records.
- Enter the 'Years Covered' by the records series.
- Indicate the 'Reference Status' using the appropriate code based on how frequently the records are accessed.
- Mark the appropriate column to indicate if the record is the original copy.
- Provide the volume of records in cubic feet for every series listed.
- Utilize the 'Remarks' section to annotate any important notes regarding confidentiality, retention authority, or legal requirements.
- The person completing the worksheet should sign and date the document.
- Finally, the program manager should review the information and sign the worksheet for approval.
Complete your records management by filling out the Records Inventory Worksheet online today.
An inventory record is a detailed account of all items held in stock, including quantities, values, and locations. It serves as a critical tool for managing inventory levels and making informed business decisions. By utilizing the RECORDS INVENTORY WORKSHEET - State Of California - Csus, you can maintain accurate and up-to-date inventory records.
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