Get Copier Needs Assessment Form

Filling out the Copier Needs Assessment Form online can streamline your copier evaluation process. This guide will walk you through each section of the form, ensuring you provide the necessary information accurately and efficiently.

Follow the steps to complete the form successfully.

1. Click the ‘Get Form’ button to obtain the form and open it for online completion.
2. Begin by entering your department name in the designated field to identify the requesting department.
3. Fill in the current copier model and serial number to provide information about the equipment currently in use.
4. Input the contact name of the person responsible for this assessment to facilitate communication.
5. Indicate whether your current copier is owned or leased by selecting the appropriate option.
6. Specify the building location where the copier is situated.
7. If applicable, mention the leasing company that manages your current copier.
8. Provide the room number where the copier is located to assist with logistics.
9. Enter your current monthly payment to evaluate the cost of the existing copier.
10. List your phone and fax number for any necessary follow-up regarding the assessment.
11. Indicate the number of months remaining on your current lease to assess timing for new equipment.
12. Fill in your email address to receive updates and confirmations related to your assessment.
13. Specify the vendor currently providing service for your copier to understand your service background.
14. Provide the average monthly black and white copy/print volume to indicate usage patterns.
15. Enter the cost of your current annual service agreement for financial assessment.
16. Provide the average monthly color copy/print volume to complete the usage profile.
17. Specify your copy allowance and any costs associated with copies over this allowance.
18. Detail the required paper sizes and features you expect from the new copier.
19. Answer whether you expect your copy volume to increase or decrease in the future.
20. Indicate if supplies are included in your maintenance or lease agreement.
21. If yes, explain why supplies are included.
22. State how many people will be using the copier, assisting with capacity planning.
23. Provide the termination date of your current service agreement to help calculate the transition period.
24. Indicate if your current copier is networked to understand connectivity needs.
25. List the service agreement purchase order number for reference.
26. Indicate if you fax using your current copier.
27. State if you wish to trade your current copier in for a new model.
28. Confirm whether you use your current copier for scanning.
29. Indicate if you use user codes on your current copier, and detail how many codes are in use if applicable.
30. List any additional copier requirements that have not been mentioned.
31. Provide an explanation of your current needs or issues that necessitate the request for new equipment.
32. Once you have completed the form, save your changes, download, print, or share the form as needed.

Complete your Copier Needs Assessment Form online now to ensure your department's copier needs are met efficiently.