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Get Contract Adjustment Form - Hawaii
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How to fill out the CONTRACT ADJUSTMENT FORM - Hawaii online
Completing the CONTRACT ADJUSTMENT FORM - Hawaii is essential for managing adjustments to existing contracts. This guide provides a detailed, step-by-step approach to help users accurately fill out the form online, ensuring compliance with university policies.
Follow the steps to complete your form with ease.
- Click ‘Get Form’ button to access the CONTRACT ADJUSTMENT FORM and open it in your preferred online editor.
- In the CAMPUS field, enter the campus code under which the initial contract encumbrance was processed.
- For the DATE field, input the date you are preparing the form using the MM/DD/YY format.
- Enter the applicable CONTRACT NUMBER assigned to your contract.
- Provide the CONTRACTOR/PAYEE NAME, ensuring to include the complete legal name.
- Fill in the CONTRACTOR/PAYEE REMITTANCE ADDRESS with the complete address where payments should be sent.
- Leave the VENDOR CODE blank and enter the VENDOR FEDERAL TAX ID. If the contractor is an individual, list their Social Security Number; otherwise, leave this field blank.
- Input the REQUISITIONER name and phone number of the person requesting the adjustment.
- Indicate the DEPARTMENT name associated with the contract adjustment.
- Specify the REASON FOR CHANGE REQUEST, such as liquidating remaining encumbrance or noting changes in accounting data.
- Enter the START DATE and COMPLETION DATE that reflect the effective dates of the contract period.
- For the AMOUNT PREVIOUSLY ENCUMBERED field, enter the total amount that was initially encumbered for the contract period.
- Indicate the ENCUMBRANCE ADJUSTMENT AMOUNT, specifying whether it is an increase or decrease.
- Provide the REVISED TOTAL CONTRACT AMOUNT to reflect the new total following adjustments.
- Detail any changes in ACCOUNT CODE, OBJECT CODE, and amounts, marking whether the changes are debits (D) or credits (C).
- Check the box for CONTRACTUAL OBLIGATION COMPLETED if this applies to your situation.
- Lastly, ensure the signature and date of the Fiscal Officer are completed along with their FO code number.
- Once all fields are completed, you can save changes, download, print, or share the CONTRACT ADJUSTMENT FORM as needed.
Ensure your contracts are properly managed and compliant by filling out the CONTRACT ADJUSTMENT FORM online today.
Post-award contract procedures involve several steps to manage changes effectively. First, identify the need for a modification and document it. Then, utilize a CONTRACT ADJUSTMENT FORM - Hawaii to formally propose and record the changes, ensuring that both parties understand and agree to the new terms.