Get Records Destruction Form - Texas A&m International University - Tamiu

This guide provides a clear and supportive overview of how to accurately complete the Records Destruction Form for Texas A&M International University. By following these steps, users can efficiently manage their records destruction online.

Follow the steps to fill out the Records Destruction Form

1. Click ‘Get Form’ button to obtain the form and open it for completion.
2. Enter your department name, office address, phone number, and the date of the submission. Indicate the total number of boxes that are intended for destruction.
3. Assign a unique number to each box and document this number in the User Box # column.
4. Refer to the TAMUS Records Retention Schedule to find the corresponding Agency Item number for your record type. Write this number in the labeled column.
5. Provide a detailed description of the contents of each box in the Description column, which may include both the official retention schedule description and your own specifics.
6. Fill in the inclusive dates for the records in each box, ensuring to include the month and year.
7. Select one of the action boxes to specify whether you are requesting destruction of convenience copies or official records. Use a new form for each different type of request.
8. Ensure that the Records Coordinator and the Department Head sign the form as required.
9. Submit the original Records Destruction Form along with the corresponding boxes for destruction, while keeping a copy for your personal records.

Start completing the Records Destruction Form today to efficiently manage your recordkeeping needs.