Get Asset Tracking Form (appendix W) (portland Va Research Foundation). Asset Tracking Form (appendix

Completing the Asset Tracking Form is essential for the accurate management of assets within the Portland VA Research Foundation. This guide provides step-by-step instructions to help users efficiently fill out the form online.

Follow the steps to accurately complete the form:

1. Press the ‘Get Form’ button to access the Asset Tracking Form. This will enable you to open the document in your preferred online editor.
2. In the section labeled 'Principal Investigator,' please print your full name. This identifies the individual responsible for the submitted asset information.
3. Enter the Tag ID number assigned to the asset for identification.
4. Provide your contact information, including your phone number and email address, to ensure you can be reached if further details are needed.
5. Fill in the 'Vendor Name' and 'Vendor ID,' which pertain to the supplier of the asset.
6. Indicate the relevant 'Project' or 'Grant' number associated with this asset for tracking purposes.
7. If applicable, enter the 'Invoice' number related to the purchase of the asset.
8. Describe the asset clearly in the 'Asset Description' field to ensure proper identification.
9. Complete the 'Purchase Order' or 'Check Request' number if applicable to the asset purchase.
10. If relevant, record the 'Asset Serial Number' to provide a unique identifier for the asset.
11. Select the appropriate 'Asset Category' from the listed options for classification purposes.
12. Document the 'Purchase Price' or cost of the asset to track financial expenditures.
13. Enter the manufacturer’s name to identify the source of the asset.
14. Provide details of the 'Location of Asset,' including the building and room number.
15. Record the model number or product version of the asset for accurate information.
16. State the 'Purpose of Purchase' to clarify the asset's intended use.
17. Specify the 'Asset Life' to provide an estimate of the asset’s useful duration.
18. Indicate whether government funds were used for the asset purchase by answering 'Yes' or 'No.'
19. Fill in the 'Purchase Date', documenting when the asset was placed into service.
20. If applicable, note the 'Asset Disposal Date,' indicating when the asset was sold or disposed of.
21. If you're adding value to an existing asset through a new invoice, fill out the relevant sections for Tag ID, current value, added value, new value, date entered in Blackbaud, and date entered in Access.
22. Review all entered information for accuracy. Once confirmed, you can save changes, download, print, or share the completed form as needed.

Complete the Asset Tracking Form online to ensure accurate asset management.