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Get Sole Source For Materials (products) - University Of Massachusetts ... - Umass
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How to fill out the Sole Source for Materials (Products) - University Of Massachusetts online
Filling out the Sole Source for Materials form is a critical step in ensuring compliance with the purchasing policies of the University of Massachusetts. This guide provides clear and detailed instructions to assist you in completing the form accurately and efficiently.
Follow the steps to complete the Sole Source for Materials form online.
- Press the ‘Get Form’ button to access the form and open it in a suitable editor.
- Begin by entering the requisition number in the designated field. This number is essential for tracking your request within the university’s procurement system.
- Input the purchase order date accurately in the specified field to ensure proper processing.
- Fill in the contract amount using decimals and avoid using commas; this is crucial for accurate financial records.
- Complete the speed type, account code, fund number, and department ID fields with the correct numerical values corresponding to your department’s budget.
- Provide the name of the contractor, ensuring it matches the vendor you are proposing to work with for this purchase.
- Select applicable checkboxes indicating whether the purchase is a Sole Source, Sole Acceptable Source, or Sole Acceptable Brand.
- On the second page, detail the justification for the sole source in accordance with university policy. Be thorough in your explanation and attach any additional sheets as necessary.
- Address any other vendors or brands that were considered, if applicable, and detail the research conducted to conclude that the proposed vendor is unique.
- Mark the methods used to verify that prices are fair and reasonable by checking all applicable boxes and attaching necessary documentation.
- Indicate if any educational discounts were received and specify the percentage or amount.
- Ensure all signatures, including those of the requester and, if applicable, the account administrator, are provided along with the date of signing.
- Final step: Save your changes to the form, and you may choose to download, print, or share it as needed.
Complete your Sole Source for Materials form online today to ensure compliance and facilitate your purchasing process.
Amherst College does not require the SRAR for its application process. Each institution has its guidelines, and Amherst emphasizes a holistic review of applications. If you are also looking at UMass as a Sole Source For Materials (Products) - University Of Massachusetts, keep in mind the differences in requirements when planning your applications.
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