Get Purchase Voucher

Filling out the Purchase Voucher online can streamline your purchasing and payment processes. This guide provides step-by-step instructions to help you complete the form accurately and efficiently.

Follow the steps to fill out the Purchase Voucher online.

1. Click ‘Get Form’ button to obtain the Purchase Voucher and open it in the editor.
2. Begin by entering the budget fiscal year in the designated field, which reflects the financial plan period.
3. Provide the current date to indicate when the Purchase Voucher is being filled out.
4. Assign a document number for reference, ensuring it follows any prescribed format.
5. Input the accounting period in the format of month and year (mm/yy) to signify the billing cycle.
6. Enter the vendor code associated with the supplier you are purchasing from.
7. Fill in the agency name, which should be the Department of Human Services in this case, to specify the requesting department.
8. Include the vendor name and address in the respective section, providing accurate details for shipping and billing.
9. Specify the terms of the purchase, which includes payment conditions.
10. Indicate the Free on Board (FOB) terms to clarify shipping responsibilities.
11. Document when the goods or services were received in the provided field.
12. Input the shipping address, ensuring it directs to the correct location for product delivery.
13. Record the order approval by indicating who authorized the purchase.
14. Provide the vendor’s invoice date to align with the billing cycle.
15. Fill in the quantity ordered, ensuring it matches what you are purchasing.
16. Document the address of the agency being billed for the order in the designated space.
17. Record the details of the goods received or services performed in the specified field.
18. Enter the vendor’s invoice number for tracking and reconciliation purposes.
19. Indicate the unit of measure for the product or service (e.g., each, box, etc.).
20. Specify the date of service or item delivery in the appropriate field.
21. Provide a comprehensive description of the goods or services in the space provided.
22. Initial the form as required to signify that you have reviewed the information.
23. Fill in the unit price and total price for the items being purchased.
24. Include the contract number and any related document references to maintain thorough records.
25. Add any applicable reference paid date to keep track of payment timing.
26. Complete the document total to summarize the entire transaction's cost.
27. Certify the claim of expenses as true and request payment, including signature and date.
28. Review all entries for accuracy before proceeding to save changes, download, print, or share the form.

Complete your Purchase Voucher online today for a smooth purchasing experience.