Get Purchase Justification Form

Filling out the Purchase Justification Form online is an essential process for acquiring goods and services efficiently. This guide provides step-by-step instructions to help you navigate each section of the form with clarity and confidence.

Follow the steps to complete the Purchase Justification Form online.

1. Press the ‘Get Form’ button to access the Purchase Justification Form and open it in your preferred online editor.
2. Begin by entering the vendor information in the designated field labeled 'Vendor'. This should include the name of the company or individual you are purchasing from.
3. Provide the shipping address for the delivery. This includes the contact name, ITS unit, full address, city, state, zip code, and phone number.
4. Specify the date needed for the procurement in the 'Date Needed' field to ensure timely delivery of the items.
5. Fill out the quantity, part/catalog number, description, unit price, and extended cost for each item you wish to purchase. The total estimated cost will be calculated based on these entries.
6. Clarify the purpose or project for which the items are being acquired in the 'Purpose/Project' section.
7. If applicable, include any special instructions or attach the Sole Source Justification Form as required.
8. In the approvals section, provide your name and user ID along with your contact phone number under 'Requested by'.
9. Ensure that the 'Approved by' section is filled out with the necessary approver's information and date.
10. Complete the funding approval section and offer any relevant budget information as required by your organization.
11. Make sure to include the date ordered, IBIS document number, purchase order number, and cardholder signature with the date.
12. If there are any duplicate charges, provide the original purchase order number and reconciler's initials.
13. Fill in budget fields including fund, object code, and amounts as necessary.
14. If applicable, utilize the free space provided for any additional notes, descriptions, or cost center details.
15. Once you have completed the form, save your changes. You may download, print, or share the form as needed.

Complete your Purchase Justification Form online today to facilitate your procurement needs.