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An example of a fax disclaimer statement: This facsimile transmission contains information, which is confidential and/or privileged. This information is intended for use only by the addressee indicated above.

It's important that the fax cover sheet declares the document as ?confidential? or ?for authorized eyes only.? Aside from these items, it is not recommended to include specific details in the fax cover sheet. For example, you may not include the patient's name as this violates HIPAA standards.

Fax cover sheet templates also often include a comment section as it is likely that the basic instructions may not fully cover the actionable steps you intend your recipient to take. In this section, you can add extra instructions or additional details which may help clarify the intention of the fax.

A fax cover sheet typically has basic contact information: who the fax is going to, who the fax is from, the subject matter, how many pages are included, company name (address is optional), a phone number, and a check box to mark whether it's urgent or needs a reply.

Elements of a Successful Fax Cover Sheet Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

Include phone and fax numbers, as well as your street address. Also give the date and time of your transmission if it is not otherwise provided, and indicate how many pages you are sending. Provide a subject line to briefly state the purpose or focus of your communication.

A printed template can also be filled out by hand when sending faxes with a traditional fax machine. If your company sends online faxes, you can create a digital template that employees can copy and edit directly on their computers. If you're using a template, create a copy and then fill in your information.

Here's how: Place your document into the feeder tray ? you can add multiple pages. ... Dial the fax number you want to send your document to. Press Send or Fax ? usually a large round button differently colored from the others. ... Wait for a confirmation page to print out. Remove your papers from the outlet tray.