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A "voucher" is usually a certificate of specified cash value that is redeemable for the purchase of goods or services.

A cash voucher is a document that serves as proof of a cash transaction. It is typically used in accounting and bookkeeping to record and validate cash payments made for various expenses, such as office supplies, utility bills, or other miscellaneous expenses.

The voucher is important because it's an internal accounting control mechanism that ensures that every payment is properly authorized and that the goods or services purchased are actually received. Companies have various short-term financial obligations to suppliers and vendors throughout an accounting period.

A voucher usually contains the following information: Supplier identification number. The amount payable. The date on which payment will be made. The accounts payable to record the liability. Any valid early payment discount terms. The approval signature or stamp.

The voucher is a cover page explaining the attached documents. This includes the PO, shipping receipt and the invoice. The PO is added and recorded to accounts payable on the balance sheet until it's paid.

Examples of vouchers are bills, invoices, receipts, cash memos, salary sheets, cheque-book counterfoils, and trust deeds. Generally, vouchers are prepared by accountants for recording transactions with the help of the source document.

A voucher should contain the following details: Invoice number and date by the supplier. Details of the supplier such as its name, address and contact information. Amount due and due date of payment. Purchase order details. Details of goods receipt. Proof of payment done against the invoice.

Vouchers document that the goods purchased were actually received, which supports the auditor's assertion that the goods and services posted to the financial statements truly exist. Vouchers also justify the firm's cash payments to vendors and document the general ledger accounts used to post the transaction.

Manufacturers and stores benefit from the coupons they offer to consumers. Loyalty cards are a form of coupon that allows stores to keep a record of scanned purchases. Offering coupons is a way to market products and engage consumers. Coupons can entice customers to build loyalty with a specific company or product.

A voucher is essentially the backup documents for accounts payable, which are bills owed by companies to vendors and suppliers. Documents in a voucher can include the supplier's invoice, amount owed, due date, general ledger accounts, and shipping receipts.