Decline Signature Block Thank You Letter For Donation For Free

Dear [donor's name], My name is [name] and I'm the [position] of [nonprofit's name]. At [nonprofit's name], our mission is to help [nonprofit's mission] by [steps nonprofit has taken]. [Give a specific example of your impact.]

State your reason for declining. If you give the charity a valid reason for declining ? i.e. budget reasons, schedule conflict, etc. ? it will be easier for them to empathize and to take ?no? for an answer without putting you on their blacklist.

State your reason for declining. ? it will be easier for them to empathize and to take ?no? for an answer without putting you on their blacklist. I always start by thanking them for considering us, then follow that up with an apologetic reason why we are unable to take part.

Follow these best practices, and show your gratitude with grace and style. Send one now and another one later. Follow basic email marketing guidelines. Start by genuinely saying ?thank you? Tell the story about how the donation will help. Illustrate your story with compelling photos. Let them know if you'll be following up.

Let them know that you are truly very, very sorry that you cannot accept their gift. Be empathetic. Say, ?I really wish I could help. I don't really always agree with these policies.?

Write a direct next step/call to action. The final portion of an email is the call to action, and making it stand out allows readers to scan it before they read all the reasons why they should donate. This serves to inform readers why you're emailing them so that they stay engaged.

Receiving a thank you for your donation should feel good. Keep the tone warm and friendly, not stiff and formal. As you write your letter, picture a volunteer or donor that you like and appreciate, and imagine you're writing only to them. Avoid overly lofty language like, ?on behalf of X Organization.?

Don't fall for pressure tactics or threats. Remember you have the right to reject the donation appeal and if you feel pressured or threatened, just hang up.