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Components of Voucher A voucher usually contains the following information: Supplier identification number. The amount payable. The date on which payment will be made.

The voucher, which is a cover page that explains the attached documents, includes the purchase order, shipping receipt, and the invoice. The purchase amount is added and recorded to accounts payable on the balance sheet until paid. The owner reviews all the voucher information before signing a check.

A voucher statement is a summary page detailing all cheques and credit slips that have passed through an account over a set period of time (usually in line with when statements are generated e.g. monthly or quarterly).

The voucher number of an entry is always the internal number. For most entries, there is a (paper) voucher that is the basis for this number. An example of this is the sequence number on your bank statement: you record this as the voucher number when you enter the bank statement.

A voucher typically contains the following information: The identification number of the supplier. The amount to be paid. The date on which payment should be made. The accounts to be charged to record the liability. Any applicable early payment discount terms. An approval signature or stamp.

The data of the supplier to be paid (name, address, telephone number) The data for the payment (amount due, including a possible discount and due date for the payment) The initial purchase order made by the company. The receipt that confirms that the company received the goods or the services stated in the invoice.

Importance of Vouchers Thanks to the voucher, the auditor in charge can easily verify that all the goods purchased, or the services paid, were actually received by the company. Thus, the vouchers are used to justify and document the cash payments of the company.

For example, a bill, invoice, receipt, salary and wages sheet, pay-in-slip counterfoil, cheque book counterfoil, or trust deed. A voucher is a redeemable form of transaction bond that is worth a particular monetary value and can only be used on specific grounds or specific goods.