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A statement of work (SOW), in project management, is a document in which a contracting officer or chief procurement officer (CPO) specifies the objectives and deliverables for a particular project or service contract.

A statement of work is legally binding, but it is not the final, formal contract signed at the end of the contracting process. It can be thought of as the formal foundation of a final contract.

Having a well-formed statement of work before a project starts can be extremely beneficial to a project manager and the overall project team. You should view your SOW as a guidebook?it provides the framework for a project and may even detail the essential steps, key milestones, and timelines to complete a project.

The SOW is typically written by the client, but authors may vary, and more than one author may participate. This may include anyone from the project manager to a third-party contractor to the Chief Information Officer in the case of IT and software development projects.

However, the SOW should only be written after terms and guidelines have been decided upon, and should adhere to the correct format and use clear language detailing specific tasks, deliverables, and/or services the contractor is responsible for. This will help avoid conflicts when negotiating the contract.

Each project requires a unique SOW that outlines the specifics of that engagement. That said, almost all SOWs will include seven elements: the Scope of Work, deliverables, time and resources, payment terms, client services, changes, and terms and conditions.

Purpose of the project. Scope of work being performed. Location of the project, project length, and any work requirements. Expected deadlines and deliverables.

These are the steps you can take to create a simple, but well-defined statement of work. Introduce the project. ... Define the vision. ... Set the project requirements. ... Define the scope. ... Set the deadline of the project. ... Allocate key resources. ... Create the schedule. ... Specify the terms of payment and due dates.