Unify Signature Title For Free

Go to edit your signature, select the entire signature, then Right Click the selection and select Paragraph. From here, on the Indents and Spacing tab, find the Line Spacing drop down box and make sure it says "Single".

The typical issue that causes this is where the recipient replies from their email account. The mail client they are using adds its own line-height value to the email signature, causing it to display with double-line spaces.

If you want to change the spacing of your signature from double spacing to single spacing, you can begin by typing your first line (usually your name), and instead of pressing Enter, hold down the SHIFT key, then press Enter. Your cursor will advance to the next line, single spaced.

Fonts: Use a simple 12-point standard font (preferred) or your email client's default font. Non-standard typefaces and HTML may not translate well across email clients. Rich text formatting: Use plain text so that the signature is compatible with all email clients and devices.

When there are multiple titles and departments, list the location of your office on a separate line under all the titles and department listings (see examples 4 and 5). The room number should be listed before the building name. List phone, fax, mobile number, and email address in this order.

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Less is more: E-mail signatures should not be longer than 10 lines. Go wider rather than longer, and use pipes (|) to separate components. Use two spaces between content and pipes. Images and logos: Do not use images or logos within the e-mail signature.

To solve this problem, you just need to go to File & Options...& Mail Formatting. From here, scroll down until you find Paragraph Setup in the General section and select Normal Text Style. Hit OK to save changes, and voila! Your signature now uses single spacing and won't contain double-spaces anymore.