Secure Numbers Invoice For Free

Email. This is the most popular and quickest way to send an invoice. If you have created the invoice in a word processor or designing software, convert it into a PDF for enhanced security. Mention that you are sending an invoice in the subject line and write a short message in the body.

Sending your invoice. You could send a paper invoice in the mail, of course. But invoicing by email is the quickest way to get paid, since your client or customer can instantly review the information and process the payment. Email is also the quickest way to follow up if there is a delay in payment processing.

To protect yourself from identity theft, you should take secure measures when sending and receiving invoices, such as using encrypted platforms or cloud-based software. Additionally, shred any paper invoices that you no longer need and monitor your credit reports and bank statements for any suspicious activity.

If you're sending your invoice over email, you'll want to include an electronic signature. E-signatures are legal and binding in every state and territory in the U.S. and many other countries around the world. Create a PDF of your invoice and attach it to your email.

You can use invoice numbers to track the invoices you've sent out, carefully noting which ones have been paid and which ones haven't. If you notice that a particular client currently has one or multiple invoices unpaid and past due, you know who to reach out to.

Bringing invoice and pricing data into invoice templates may seem streamlined and secure, but if these are then sent out in the body of an email, or as an attachment (such as an unsigned PDF), there's a risk of interception and malicious reworking to redirect payments elsewhere.

Invoice number examples Some examples of common invoice number formats include: 2021-027: This refers to the 27th invoice issued in the year 2021. 2021/INV/017: This refers to the 17th invoice issued in the year 2021. ?INV? stands for invoice to differentiate it from other sales documents such as quotes.

Therefore, a private invoice should include the following points: a unique identification number. your company name, address and contact information. the company name and address of the customer you're invoicing. a clear description of what you're charging for. the date the goods or service were provided (supply date)