Reprimand Save Template For Free

_________] Dear [Mr./Ms. Last Name]: This letter shall serve as a formal written reprimand and is to confirm in writing our discussion of [date] concerning your unacceptable [performance and/or conduct] and to establish my expectations which I have outlined in a Corrective Action Plan to be commenced immediately.

What is a letter of reprimand? A letter of reprimand is a formal, professional document that disciplines an employee for undesirable actions or behaviors. A letter might serve as a warning or first consequence, or it may follow a verbal reprimand or another form of communication.

The main goal of a written reprimand letter is to suggest corrective action and prevent (further) undesirable conduct. Because reprimands are almost always given due to a policy violation, this documentation formally records an employee's negative action and can be used to build a case toward termination.

Public letters of reprimand are posted for 10 years from the effective date of the decision. Citations are posted for three years from the date they are resolved.

How to Reprimand an Employee the Right Way Address the Issue Immediately. ... Stay Calm. ... Conduct the Meeting in Private. ... Do Not Try to Sugarcoat the Message. ... Be Specific. ... Be Prepared to Listen. ... Explain Why the Behavior is Unacceptable. ... Put the Reprimand in Perspective.

A letter of reprimand should include any necessary information related to the incident, including the date, the specifics of what happened, the reasons why the employee's behavior is unacceptable, and what will happen in the future if the inappropriate behavior isn't corrected.

The main goal of a written reprimand letter is to suggest corrective action and prevent (further) undesirable conduct. Because reprimands are almost always given due to a policy violation, this documentation formally records an employee's negative action and can be used to build a case toward termination.