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Acknowledge receipt of the letter. State your objection on the incident and explain your side. Mention that you have reviewed the company's documents. Suggest to have a meeting to discuss the issue further.

The Right Way to ReprimandEmployees all make mistakes, but it's never fun to reprimand someone.Handle the matter privately.Act promptly, but calmly.Don't just talk, listen.Focus on actions or behaviors, not attitude.Be specific.Explain the standard and why it's important.More items...?Mar 23, 2016

The purpose of a reprimand is to get an employee's attention. It notifies them that failing to improve their performance may result in more disciplinary action.When you are addressing employee performance, ensure that every action you take is documented, creating a trail that leads up to the reprimand.

: a severe or formal criticism : censure. reprimand. verb. reprimanded; reprimanding.

Be upfront about why you are writing the letter and emphasize the problem. Outline why the person is being reprimanded and give specific examples. Refer to previous incidences if this issue has been addressed previously. The letter should be expansive enough to cover any future challenges or confrontations.

How to Reprimand an Employee the Right WayAddress the Issue Immediately.Stay Calm.Conduct the Meeting in Private.Do Not Try to Sugarcoat the Message.Be Specific.Be Prepared to Listen.Explain Why the Behavior is Unacceptable.Put the Reprimand in Perspective.More items...?Jan 19, 2021

If your employer presents you with a write-up and you disagree with its contents, say so on the spot. Remain calm, matter-of-fact and direct. Examples: I disagree with your assessment of what happened.