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What to write in an email when sending documents Use clear language. Keep messages clear and concise. Include relevant information about the purpose or context of documents. Spend time getting the tone of voice right for your audience (formal for customers and clients and friendly for colleagues, friends, and family).

A personal email signature should include your full name, a photo of yourself, a direct phone number, a hyperlinked website address, and social media icons with links to your personal profiles. If you are currently employed, include your job title.

Professional email sign-off examples include: Sincerely. Best. Kindly. Regards. Warm regards. All the best. Thank you. Thanks.

In an email message, select Options > Security > Digitally Sign Message. Finish composing your message, and then click Send.

Subject - The title of the Email with a phrase/one line regarding the main purpose. Greeting - Words like Hello. Hi, Respected before the recipient's name. Signature - Phrases like Thanks, Regards, and your name under it.

Add or change a signature Open Gmail. At the top right, click Settings. See all settings. In the "Signature" section, add your signature text in the box. If you want, you can format your message by adding an image or changing the text style. ... At the bottom of the page, click Save Changes.

Try it! Select New Email. Select Signature > Signatures. Select New, type a name for the signature, and select OK. Under Edit signature, type your signature and format it the way you like. Select OK and close the email. Select New Email to see the signature you created.