Protect Fax Lease For Free

Fax Machines are a Cybersecurity Risk Anyone looking to hack into your network can do so as long as they have your fax number. They can do this by sending a specially-crafted image file through your fax in order to exploit your fax machine's vulnerabilities and then obtain control of the network.

Fax machines, however, do not have firewalls protecting them ? but they connect to your IT network, often through the internet or cables. Hackers can actually use fax machines as an unprotected backdoor to your computer network, using elementary, malicious programs to bypass the systems protecting your more advanced ...

Fax machines do not guarantee confidential data transmission, as their signals can be intercepted by someone who knows what he or she is doing. Especially when that person uses certain available hardware and software tools to do it ? which can be relatively easy and inexpensive to set up.

Emails can very easily become intercepted and, as a result, important data can be read and downloaded by third parties. In addition to that, email data can be stolen. On the other hand, faxes use Public Switched Telephone Network (PSTN), which is much more secure.

3. Use a HIPAA Fax Disclaimer Date and time of fax transmission. Receiver's complete name, fax number, and organization. Sender's complete name, fax number, and organization. Patient's case number or code (instead of their name) HIPAA disclaimer prohibiting the distribution of the received information.

What is a Non-Covered Entity Under HIPAA? As mentioned above, a non-covered entity is an entity that is not subject to the requirements of the HIPAA Privacy Rule. There are two types of non-covered entities under HIPAA: business associates and hybrid entities.

When sending a fax, include a cover sheet indicating the date and time sent; the recipient's name and fax number; and the sender's name, organization and phone number. The fax cover sheet should NEVER include a patient's name or any other PHI. 2. Include a privacy statement in the fax cover sheet.

Every time you fax a document containing PHI, you are required by HIPAA to use a fax disclaimer with the approved statement warning against unauthorized access. This document informs the receiver that incoming faxes contain personal information that is not to be distributed or disclosed without permission.

Using a fax cover sheet can keep protected health information protected from public view when the fax is received. This is so whether a healthcare provider is faxing paper documents or sending a fax via email.

Fax over IP does not store an email on the recipient's server however. It is a completely secure method of digitally transferring confidential documents.