Lock Up Company Record For Free

Shred All paper documents regardless of their sensitivity and lock up all sensitive documents when not in use. Share confidential information only with those who need to know. Have a written, signed, confidential non-disclosure agreement before disclosing confidential information to third parties.

When managing data confidentiality, follow these guidelines: Encrypt sensitive files. ... Manage data access. ... Physically secure devices and paper documents. ... Securely dispose of data, devices, and paper records. ... Manage data acquisition. ... Manage data utilization. ... Manage devices.

Here are nine reliable practices for securing your documents. Digitize Your Documents. ... Use Password Protection. ... Use Strong Passwords. ... Set Up Two-Factor Authentication. ... Encrypt Your Files. ... Avoid Emailing Documents. ... Have Backup Copies Available. ... Make Sure Deleted Files Actually Go Away.

In general though, here are several of the things you should include: Your articles of incorporation (and any amendments to them) A copy of your corporate bylaws. Minutes from board meetings and annual shareholder meetings. Income tax returns (and proof documents for any deductions you make) Employment tax records.

Ensure that confidential information is protected against unauthorized access. Store confidential records in a secure location such as a locked file cabinet, locked record room or on a secure server. Don't store confidential records in storage space which is shared with other units.

STORE PAPER FORMS SECURELY: Much like electronic data, paper documents such as consent forms, printouts, or case tracking sheets that contain personal identifying information (PII) must be stored securely in locked file cabinets when not in use and must be handled only by trained staff members when actively used during ...

Steps You Can Take to Secure Records at Your Company Lock Everything Down. ... Fire and Security Alarms. ... Limit Access to Your Critical Records. ... Label All Records, Files and Cabinets Appropriately. ... Conduct Regular Audits. ... Destroy Your Records Securely?and Document When You Do.

Best Practices to Safeguard Confidential Documents Don't leave sensitive information lying around. ... Shred documents in a secure way. ... Use anti-virus software. ... a firewall. ... Password-protect important files and systems. ... Don't reuse passwords. ... Don't email confidential material.