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Use the full name of the embassy and include the country name. For example, "Dear Consular Section of the Embassy of the United States of America." Introduce yourself: Briefly introduce yourself and explain the purpose of your email. Mention the type of visa you are applying for and the reason for your travel.

What Should the Letter Say? Name and contact information for the host. Host's immigration status (for example, ?U.S. citizen?) Relationship between the host and the visa applicant. Visa applicant's full name and address. Purpose of the trip. Exact dates of the trip. Host's signature.

Dear Sir/Madam, I am writing to apply for a [tourist/business/student] visa for [country]. I plan to travel to [destination city/cities] from [start date] to [end date] and would like to request a visa for the duration of my stay. My purpose of travel is [provide a brief description of the reason for your visit].

What Should the Letter Say? Name and contact information for the host. Host's immigration status (for example, ?U.S. citizen?) Relationship between the host and the visa applicant. Visa applicant's full name and address. Purpose of the trip. Exact dates of the trip. Host's signature.

Diplomatic Letter Address: The Honorable Full Name. ... Salutation. Dear Mr. / ... Spoken Greeting. Mr. / ... Formal Introduction. The Honorable Full Name, Ambassador of the United States of America (at post) ... Letter Address. His / Her Excellency Full Name. ... Salutation. Excellency: or, ... Spoken Greeting. Excellency. ... Formal Introduction.

Date: This is to certify that I __________________________________________ (Applicant's Name) authorize my agent/representative, whose signature is verified below, to collect the passport/ documents on my behalf.

I hereby authorise Mr/Mrs. _______________________________ my __________________________ (please mention relation and name) to submit my passport application and other documents/collect my new passport on my behalf.

While writing, you can address the U.S. Consul General, the U.S. Embassy in the applicant's country, the U.S. Consular Officer, or the person visiting the country.