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Technically, HIPAA does not require a fax cover sheet. The guidelines released by the US Department of Health and Human Services did not specifically state that healthcare providers and any other companies that regularly deal with transmitting PHIs must include a cover sheet when they send a fax.

Faxes are a tool often used by large companies or corporations to send important documents. A fax cover sheet enables employees to instantly identify who a fax is for, as well as its purpose. This means fewer lost documents and faster delivery. In some cases, faxes can also contain private or sensitive information.

Write "Attn" followed by the name of the recipient. This line signifies to the mail carrier exactly for whom the letter is intended. For example, write "Attn: John Smith," where "John Smith" is replaced with your recipient's name. As an alternative, you can write out the full word "attention."

If you're going to send a fax, you want to make sure to include a fax cover sheet with every transmission. The cover sheet makes the who, what, and why about your fax crystal clear to the receiver. A fax cover sheet also serves as a layer of protection for confidential or sensitive documents.

Yes, a fax can be sent without a cover page if the Subject field is left blank.

Elements of a Successful Fax Cover Sheet Include your name and contact information. Include your fax number. State the purpose of the fax. Include the intended recipient's contact info. Date and time sent. Number of pages in the document.

A fax cover sheet typically has basic contact information: who the fax is going to, who the fax is from, the subject matter, how many pages are included, company name (address is optional), a phone number, and a check box to mark whether it's urgent or needs a reply.

What Should a Fax Cover Sheet Include? Date/Time.Sender's company info ? company name, address, phone number, and fax number. Sender's contact information ? name, email address, and direct phone number. Recipient's name and fax number. Number of pages.A short message to the recipient (optional)

Add an image, such as a company logo, to the fax template by clicking the ?Insert? tab. Click ?Picture.? Browse to the logo and double-click the file name, then drag it into place on the fax, such as in the top center. This is also a way to dress up a fax with seasonal artwork and designs.

Best practices dictate that cover sheets should be used when sending faxes that contain PHI. If you aren't sure if a fax contains sensitive patient information or identifiers, it's best to use a cover sheet anyway.