Dispose Bates Record For Free

Burning is simply not a viable option. Shredding documents is safe and responsible. When you shred your confidential information, you are also recycling and helping reduce waste and carbon emissions.

Document retention guidelines typically require businesses to store records for one, three or seven years. In some cases, you will need to keep the records forever. If you're unsure what to keep and what to shred, your accountant, lawyer and state record-keeping agency may provide guidance.

For instance, a letter pertaining to a particular contract would be retained as long as the contract (15 years after expiration). Records that support a particular project should be kept with the project and take on the retention time of that particular project file.

A records retention program is defined as: An administrative program and set of practices by which an organization establishes to regulate and manage its records, both paper and digital, throughout their lifecycles to ensure efficiency and economy in their creation, use, handling, control, maintenance, and disposition.

Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.

Records retention. Records retention describes the methods and practices an organization will use to safeguard important records and maintain them for the required period of time until they need to be stored, redirected or otherwise disposed of.

Retention policies help to manage many risks including lost or stolen information, excessive backlog of paper files, loss of time and space while internally managing records and lack of organization system for records, making them hard to find, just to name a few.

Shredders are considered the best, most effective way to completely destroy confidential documents. There are many household paper shredders on the market. Not only are these appliances affordable, but they also are small enough to fit in any office space within your home.

Another option for destroying sensitive documents is pulping. You can pulp your documents by allowing them to soak in a water and bleach mixture for about 24 hours. Then, after they have been thoroughly soaked, you can use a hand blender to pulp the documents so that none of your personal information is identifiable.

Methods of Document Destruction Burning Paper in a Fire Pit.Soaking Documents in Water and Bleach.Composting Sensitive Documents.Cutting or Shredding By Hand.Attending a Community Shredding Event.Hiring a Professional Paper Shredder Service to Destroy Paper and Sensitive Documents.