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Based on the structure, records come in 3 categories: Structured: They are a type of records that is designed to be easily understood by computers. ... Semi structured: These are a form of record that has some structure and some flexibility. ... Unstructured: These are a new form of communication.

Typically, records are classified ing to a predetermined set of rules or criteria, such as their business value, legal requirements, or retention periods. This allows organizations to easily and accurately identify, retrieve, and manage the records they need in a timely manner.

Methods of Classification of files Alphabetical classification. Numerical classification. Geographical classification. Subject-wise classification.

MARC 21 Format for Classification Data consists of a Summary Statement of Content Designators followed by a detailed presentation of each content designator. Following the descriptions of the Leader and the Directory, the variable control fields are arranged in field tag order (001-008).

There are two types of records, Active and Inactive. There are also two major classifications, Vital and Important. An active record is a record needed to perform current operations, subject to frequent use, and usually located near the user.

They are: Alphabetical Classification. Numerical Classification. Geographical Classification. Subject Classification and. Chronological Classification.

The bases of classification are as follows: Alphabetical Classification. Documents are filed ing to the first letter of either name of the sender or subject. ... Numerical Classification. ... Geographical Classification. ... Chronological Classification. ... Subjective classification.

Records classification, based on functional analysis, is a key tool used in the management of records. When records are classified the management of their retention and disposal, and their security and access, is greatly improved.

The first digit in each three- digit number represents the main class. For example, 500 represents science. The second digit in each three-digit number indicates the division. For example, 500 is used for general works on the sciences, 510 for mathematics, 520 for astronomy, 530 for physics.

The Dewey Decimal Classification (DDC) system is a general knowledge organization tool that is continuously revised to keep pace with knowledge. The system was conceived by Melvil Dewey in 1873 and first published in 1876. The DDC is published by OCLC Online Computer Library Center, Inc.