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A voucher is a document used by a company's accounts payable department containing the supporting documents for an invoice. A voucher is essentially the backup documents for accounts payable, which are bills owed by companies to vendors and suppliers.

Payment Vouchers are used to record payments owed to Vendors and to maintain payment history.Expenses paid to Vendors on behalf of Clients (cost advance) can be recovered through Expense Distributions defined on Payment Vouchers.

A document, receipt, stamp, or the like, that gives evidence of an expenditure. a form authorizing a disbursement of cash or a credit against a purchase or expense to be made in the future. a written authorization.

The preparation of vouchers includes various supporting documents, which are as follows:The invoice that the supplier receives from the firm.The details of the supplier like name, address and contact number.The details of the payment like the amount, discounts or the due date of payment.More items...

Any written documentation supporting the entries reported in the account books, indicating the transaction's accounting accuracy, can be referred to as a voucher. For example, a bill, invoice, receipt, salary and wages sheet, pay-in-slip counterfoil, cheque book counterfoil, or trust deed.

Example payment voucher process Essentially, a company orders inventory from a vendor and the company manager fills out a purchase order.The company can debit the inventory account and credit the cash account to record the payment.

Types of VoucherPrimary Voucher 2212 Original copy of written supporting document is called primary voucher. Like purchase Bill, cash memo, pay-in-slip, etc. Collateral Voucher 2212 Copies of supporting documents which are not available in original are collateral voucher like duplicate or carbon copy of sale invoice.