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A voucher is a form that includes all of the supporting documents showing the money owed and any payments to a supplier or vendor for an outstanding payable. The voucher and the necessary documents are recorded in the voucher register.

The main steps involved in the preparation of vouchers are placing an order with the supplier, quality control check of the order consignment, creation of a voucher for the transaction with the relevant details and supporting documents, and thorough checking of the voucher and the supporting documents by both parties.

In manual payment schemes, the prepared vouchers need to contain or specify the following information: The identification number of the supplier. Type of voucher. Debit column. Credit column. The amount payable in figures and words. The date of payment. The accounts payable for recording the liability.

A voucher should contain the following details: Invoice number and date by the supplier. Details of the supplier such as its name, address and contact information. Amount due and due date of payment. Purchase order details. Details of goods receipt. Proof of payment done against the invoice.

Examples of vouchers are bills, invoices, receipts, cash memos, salary sheets, cheque-book counterfoils, and trust deeds. Generally, vouchers are prepared by accountants for recording transactions with the help of the source document.

Any written documentation supporting the entries reported in the account books, indicating the transaction's accounting accuracy, can be referred to as a voucher. For example, a bill, invoice, receipt, salary and wages sheet, pay-in-slip counterfoil, cheque book counterfoil, or trust deed.

In manual payment schemes, the prepared vouchers need to contain or specify the following information: The identification number of the supplier. Type of voucher. Debit column. Credit column. The amount payable in figures and words. The date of payment. The accounts payable for recording the liability.

The payment voucher must be serially numbered. Amount should be written both in figures and words. Proper account heads should be debited. Cash account should be credited if the payment is made by cash.