Get IRS Instruction W-3PR 2020-2022

You may file Forms W-2 and W-3 electronically on the SSA's Employer W-2 Filing Instructions and Information web page, which is also accessible at www.socialsecurity.gov/employer. You can create fill-in versions of Forms W-2 and W-3 for filing with SSA.

Submitting a handwritten W-2 form You might wonder, Can a W-2 be handwritten? No, it cannot. It is unacceptable to send handwritten W-2 forms to employees and the SSA. You should print your Forms W-2 instead.

The W-3 form and businesses In addition to providing each employee with a W-2 form (1099 forms if you use independent contractors) by the required deadline, businesses must also file copies of each employee's W-2 with the SSA, along with a W-3 form.

The W-3 form is not a standalone form only file it with copies of all of your Forms W-2. Form W-3 shows the IRS the total amount you paid to all of your employees, as well as the total federal income, Social Security, and Medicare taxes you withheld from your employees.

To order official IRS information returns such as Forms W-2 and W-3, which include a scannable Copy A for filing, go to IRS' Online Ordering for Information Returns and Employer Returns page, or visit www.irs.gov/orderforms and click on Employer and Information returns.

Preparing Form W-2 Type all entries using black ink and, if possible, in a 12-point Courier font. Entries are read by machine. Handwritten, script, or italicized fonts and entries made in other than black ink can't be read.

In a nutshell, Form W-3 is a document used by the IRS and the Social Security Administration (SSA) to summarize and transmit an employer's W-2 forms. The IRS and SSA use Form W-3 to track the wages, salary, commission, tips, and other compensation employers pay out throughout the year.

If your company has fewer than 250 employees, ADP will send copies of federal (Copy A) W-2s and federal Form W-3, Transmittal of Income and Tax Statements with your year-end reports. You must submit both forms to the Social Security Administration (SSA) using the instructions printed on your Form W-3.

The difference between Form W-2 and Form W-3 is the person(s) who complete the forms. Employees are required to complete Form W-2 while employers are responsible for completing Form W-3.

The difference between Form W-2 and Form W-3 is the person(s) who complete the forms. Employees are required to complete Form W-2 while employers are responsible for completing Form W-3.