Get Receiving Copy Sample 2020-2025

Filling out the Receiving Copy Sample is an important step in documenting the receipt of materials or services. This guide will walk you through each section of the form to ensure accurate and complete submissions.

Follow the steps to fill out the form effectively

1. Click the ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by entering the county name in the designated space labeled 'County of ____.' Ensure that you provide the correct county where the report is being filed.
3. Next, specify the department responsible for the materials or services in the 'Department' field. This helps in routing the report to the correct personnel.
4. Fill in the 'Purchase Order No' and 'Requisition No' fields with the respective numbers. These identifiers link your report to prior procurement documents.
5. In the 'Item No.' section, list the specific item numbers for the materials received, if applicable.
6. Provide a detailed description of the materials or services received in the 'Description' field. This should be clear enough to identify the items.
7. Enter the quantity of each item received in the 'Quantity' field. This is important for inventory and verification purposes.
8. Include the unit price for each item in the 'Unit Price' field, ensuring that you are using the most current pricing information.
9. Calculate the total cost for each item by multiplying the quantity by the unit price, and enter this figure in the 'Extension' field.
10. If there are any freight charges, include the amount in the 'Freight Charge' field to reflect the total expenses accurately.
11. Add up the total expenses, including material costs and freight, and enter this final amount in the 'Total' field.
12. Confirm receipt by signing and dating the form in the section provided. The inspector must certify that materials or services have been received and found satisfactory.
13. Once you have filled out all sections, review your entries to ensure all information is correct, then save changes, download, print, or share the completed form as needed.

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