Follow the steps to successfully complete your Visitor's Expense Report

1. Click the ‘Get Form’ button to access the Visitor's Expense Report and open it in your preferred editor.
2. Provide your department information by entering the Department name and Dept Code in the designated fields. Include the Request Date and Request # to track your submission.
3. Fill in the department contact details, including the contact person's phone number and email. This information will help facilitate communication regarding your expenses.
4. In the Visitor section, enter your name, address, city, state, and ZIP code. Also, provide your phone number and the dates of travel or expenses incurred.
5. For each expense item, select the category (e.g., Air, Rail, Ground Transportation, etc.) and enter the description along with necessary documentation requirements, ensuring to attach the original receipts as required.
6. Detail the mileage incurred, specifying amounts for trips taken on or before 12/31/2016 and on or after 1/1/2017, as well as any other transport costs.
7. Fill in the costs associated with hotel room and tax, meals, or any rental car expenses, ensuring that you attach the corresponding receipts.
8. Complete sections for incidentals and non-travel expenses by providing accurate figures and including original receipts for any claims.
9. In the Business Purpose field, describe the reason for the expenses. Ensure to provide sufficient detail to clarify the necessity of each expense item.
10. Review the certification statement, confirming that you understand the requirements regarding allowed expenses, and proceed to sign and date the form.
11. Finally, check through the entire form for accuracy, then save any changes. You can choose to download, print, or share the completed form as needed.

Complete your Visitor's Expense Report online today to ensure seamless reimbursement for your expenses.