Get Statewide Vendor File Changes

This guide provides clear instructions for completing the Statewide Vendor File Changes form online. It aims to assist users in ensuring accurate vendor information to comply with updated regulations.

Follow the steps to successfully complete the form.

1. Click ‘Get Form’ button to retrieve the document. This action will allow you to access the Statewide Vendor File Changes form online.
2. Begin by entering the vendor ID if you are updating an existing vendor. If you are adding a new vendor, skip to the new vendor section.
3. For each vendor listed, ensure that the W-9 Name field (A40) is filled out if a Substitute Form W-9 has been submitted and verified with the IRS.
4. Indicate whether the vendor is classified as a Payee by selecting 'Y' for the Payee Indicator (A1) if applicable.
5. If the vendor is a foreign entity, select 'Y' for the Foreign Indicator (A1). Note that this will require specific staff permissions for modifications.
6. If the vendor's Federal Employer Identification Number (FEIN) or Social Security Number (SSN) is unknown, categorize this vendor under the 'N' type and note that a new vendor ID will be generated.
7. Once all fields have been correctly filled in, review the information for any potential errors and make necessary corrections.
8. Finally, save the changes to the form. You may also choose to download, print, or share the updated document as needed.

Complete your documents online today for swift processing.