Get (ap) Creating A Single Payment Voucher - Fin Source

The (AP) Creating A Single Payment Voucher - Fin Source is essential for processing one-time payments. This guide provides detailed, step-by-step instructions to help users effectively fill out the online form.

Follow the steps to complete the Single Payment Voucher accurately.

1. Click ‘Get Form’ button to obtain the form and open it for filling out.
2. Ensure you have a completed Check Request Form (CRF) for the single payment accessible in your document management system, as you will need to reference it while filling the voucher.
3. Verify that the intended payee does not already exist in the vendor database. Navigate to the relevant vendor information section and search using the vendor's name or other criteria.
4. In the financial system, go to the Accounts Payable section and select Vouchers, then choose Add/Update followed by Regular Entry.
5. Keep the Business Unit as ‘UMN01’ and the Voucher ID as ‘NEXT’.
6. Choose ‘Single Payment Voucher’ as the Voucher Style.
7. Use the <Look-up> option to select the appropriate vendor code from your cluster that has been designated for single payments.
8. Click on <Add> to insert the vendor information.
9. On the Single Payment Vendor tab, enter the payee's full name, vendor's address, city, state, and postal code in uppercase.
10. Navigate to the Invoice Information tab to enter details such as the document number from the CRF, the invoice date, and a justification for the voucher.
11. For Comments, ensure you write ‘Details on file in the department and are available for audit.' Click <OK> to finalize this step.
12. Leave the Accounting Date as the default unless you have specific instructions to change it.
13. Enter the total amount for the single payment.
14. Provide details for the invoice line(s), selecting ‘Amount’ for distribute by and entering a description along with the extended amount before clicking <Calculate>.
15. Enter the necessary ChartField strings for the distribution line.
16. At the header level, click <Calculate> again ensuring the difference amount equals 0.00.
17. Click <Save> once all fields are accurately filled.
18. Stay on the Invoice Information tab and access the CRF image in your document management system.
19. Use the <Link> icon to confirm that the fields in the voucher are populated with the corresponding information from the CRF.
20. Click <Route Forward>, ensure the Sequential Auto queue is highlighted, and then finalize by clicking <Route>.

Complete your documents online to streamline processing.