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How to fill out the Ratification Policy And Forms FINAL.doc online
This guide provides detailed, step-by-step instructions for completing the Ratification Policy And Forms FINAL.doc online. Follow these instructions to ensure accurate submission of your ratification request.
Follow the steps to successfully complete the form online.
- Press the ‘Get Form’ button to access the document and open it in your preferred online editing tool.
- Begin by filling out the Ratification Request section. Provide the Ratification Case Number, the name of the Vice President or Dean overseeing the request, and the department or program involved.
- Describe the goods or services that were received, including the name of the contractor and the date of receipt. Ensure to provide the total amount claimed by the contractor.
- In the circumstantial explanation section, clearly outline why normal procurement procedures were not followed, details of the goods or services provided, and any other relevant facts.
- Include any documentary evidence of the transaction. If documents are not available, explain the reasons and outline steps being taken to secure them.
- Proceed to the Remedial Follow-Up section. Describe the steps taken to prevent future unauthorized commitments and detail any disciplinary actions taken against responsible employees.
- Complete the Ratification Funds Certification section, certifying that funds are available for the payment subject to ratification.
- Fill out the Contracting Officer Determination and Findings Statement, ensuring to assess whether the unauthorized commitment could have resulted in a valid contract.
- Review the Legal Certification and check if it is legally sufficient and contingent upon the execution of a settlement agreement with the vendor.
- Finalize by completing the Approval of Ratification Request section, where the Director and Chief Contracting Officer will approve or disapprove the ratification.
- After finishing all sections of the form, save your changes, download a copy, print it, or share it with the necessary departments as required.
Complete your documentation online today to ensure compliance and proper processing!
An example of ratification could be a board approving a contract that was negotiated by a committee. Once the board votes to approve this contract, they complete the ratification process. This is important within the framework of the Ratification Policy and Forms FINAL.doc because it illustrates how groups can turn agreements into formalized contracts. Such an example shows the practical implications of ratification in business settings.
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